Instructions for Authors

Introduction
Introduction This document contains instructions to authors of papers accepted to the conference sponsored by or co-sponsored by ACM SIGGRAPH. It covers the formatting guidelines for the camera-ready version of your accepted paper. A sample paper, formatted to the specifications in this document can be found here.

Questions regarding this document should be directed to Stephen Spencer, ACM SIGGRAPH Director for Publications, by telephone at +1-614-292-1067 or by e-mail at "stephen.spencer@siggraph.org".

All papers submitted to the Workshop On Graphics Hardware must be original, unpublished work. Any paper that has been previously or simultaneously published or submitted in substantially similar form to any other conference or journal will be automatically rejected.

Overview (or, "The Big Picture")
You will need to turn in a camera-ready (hardcopy) version which will be used in the printed Conference Proceedings book, and a signed ACM Copyright Form. You will also need to make available an electronic version of your paper, in Adobe Acrobat or PostScript format, for inclusion in the ACM Digital Library.

Information on preparing and delivering the camera-ready version of your accepted paper can be found in this document.

Deadline Information
The deadline for the receipt of the camera-ready version of your accepted paper, and the completed and signed ACM Copyright Form is:

31 May 2000

This is a firm deadline. Once all accepted papers are received, the book is processed, printed, and delivered to the conference.

To expedite the efficient delivery of the camera-ready version of your accepted paper, please utilize the Federal Express "Standard Overnight" courier service if at all possible. Their "First Overnight" and "Saturday Delivery" service is not necessary except in extreme circumstances. (It is understood that, in certain circumstances, it is impractical to utilize Federal Express. In these cases, please utilize an appropriate overnight courier service.)

It is important that, once the camera-ready version of your paper and the ACM Copyright Form has been accepted for delivery by the courier service, you send an e-mail message to "spencer@cs.washington.edu" and report (a) the courier service used, (b) waybill number, and (c) expected date of delivery.

Here is the ACM Copyright Form. If your organization requires the use of their own copyright form in place of the ACM Copyright Form, please contact Stephen Spencer before sending it and the paper, so that we might resolve any copyright transfer issues as soon as possible.

Delivery Information
The camera-ready version of your accepted paper and signed ACM Copyright Form should be delivered to:

Stephen Spencer
114 Sieg Hall, Box 352350
University of Washington
Seattle, WA 98195-2350
Telephone: +1-206-616-3281
e-mail: spencer@cs.washington.edu

The electronic version of your accepted paper should be made available to Stephen Spencer through Web or e-mail:

• send it to "spencer@cs.washington.edu" in e-mail if it is smaller than 5MB in size,

• make it available online (http / ftp) and e-mail Stephen Spencer at "spencer@cs.washington.edu" with the location and name of the file.

Copyright Information
Each paper accepted to the conference must be accompanied by a signed ACM Copyright Form. The copyright form should be filled out and signed by one author, preferably the primary author.

Papers without accompanying and appropriately completed copyright forms will not be printed.

If your organization requires the use of their own copyright form in place of the ACM Copyright Form, please contact Stephen Spencer before sending it and the paper, so that we might resolve any copyright transfer issues as soon as possible.

All material used by the author in their accepted paper must have proper copyright clearance. If you are unsure of the copyright status of particular images or sounds or video clips used in your paper, please contact Stephen Spencer.

Formatting Guidelines
A "US Letter" page size, 8.5 inch (21.59 cm) by 11.0 inch (27.94 cm), is used, with top, left, and right margins of 0.75 inch (1.905 cm), and a bottom margin of 1.0 inch (2.54 cm). The body of the paper is set in a two-column style, with each column measuring 3.33 inch (8.46 cm) with a 0.33 inch (0.84 cm) column gutter between the columns.

If your standard paper size is A4, please format your document to the above margin specifications, making certain the columns are no longer than 9.25 inch (23.495 cm) and trim the pages to 8.5 by 11.0 inches.

Papers accepted to the conference should have a 1.5 inch (3.81 cm) space left blank at the bottom of the left column on the first page of the paper for the copyright block added during the printing process.

The usual maximum paper length is eight 8.5 inch (21.59 cm) by 11.0 inch (27.94 cm) pages, printed in black and white, and one 8.5 inch (21.59 cm) by 11.0 inch (27.94) color plate page. The color plate pages for all accepted papers are printed in a separate color plate section at the back of the book. Any color images in the body of your paper will be printed in black and white.

Please abide by the page count assigned to you by the conference's Papers Chair. If you feel you need a greater or lesser number of pages than has been assigned to your paper, please contact the conference's Papers Chair with a request for a change in the number of pages allowed for the publication of your accepted paper.

Do not use page numbers on the paper -- the papers will be collected as part of the conference proceedings and will be numbered at press time.

It is important that the author write their name and the ordering -- "Smith, page 1 of 8" for example -- on the reverse of each page, in pencil, of the camera-ready copy sent in. This will help ensure the proper pagination and printing of the paper. The color plate page should be clearly marked as such on the reverse -- "Smith Color Plate" for example.

The title of the paper should be formatted with initial caps: for example, "Weaving Threads For The Web."

Section headings should be numbered for ease of internal referencing.

Body text should be set in a serif typeface such as Times Roman, and should be 9-point text on 10-point leading (space between lines). Heading text should be set in a sans serif typeface such as Helvetica, with the following specifications:

• Paper title: 14-point boldface

• Author and affiliation information: 10-point type, initial caps

• Section heading: 12-point boldface type, all caps

• Subsection heading: 12-point boldface type, initial caps

• Subsubsection heading: 10-point boldface type, initial caps

Title and author information should be centered above the two columns on the first page of the document, with brief author and affiliation information. Detailed information about the author(s) -- postal addresses, e-mail addresses, telephone numbers, etc. -- should be placed at the bottom of the left-hand column of the first page of the paper.

The example paper found here provides an illustration of these formatting guidelines.

Document Formatting with TeX and LaTeX
Those who would use TeX or LaTeX to format their accepted papers need to pay close attention to the typefaces used in their papers. This attention is needed because the default TeX (Computer Modern Roman) typefaces do not convert satisfactorily to scalable PostScript typefaces, resulting in poor reproduction of the electronic version of your paper. (The default TeX typefaces are converted to non-scalable Type 3 PostScript bitmaps in the DVI-to-PostScript step of the process.)

This poor reproduction can be seen online, through examination of the PDF documents at the following URLs:

• A LaTeX-typeset paper with the default TeX (Computer Modern Roman) typefaces.

• A LaTeX-typeset paper with Type 1 PostScript typeface substitution using the "times" LaTeX style.

• A LaTeX-typeset paper with Type 1 PostScript typeface substitution using the "BaKoMa" Type 1 PostScript versions of the default TeX (Computer Modern Roman) typefaces.

There are several solutions to this problem, some simpler than others.

• If you use "dvips" to convert your DVI file to PostScript, inclusion of the "times.sty" file in your LaTeX document will facilitate this substitution:

  • older versions of LaTeX would use this syntax:
    \documentstyle[times]{siggraph}

  • newer versions of LaTeX would use this syntax:
    documentclass{siggraph}
    \usepackage{times}

• Type 1 PostScript versions of the Computer Modern Roman typefaces (such as "BaKoMa") are available online through one of the CTAN archives. Installation of these typefaces, and integration of them into the existing TeX environment, is best left to the person who installed or maintains your TeX environment.

• Several online resources may help you (or the TeXpert at your site) with the correct configuration of the tools available to you to make the task of generating usable PostScript documents:

  • "Creating Acrobat PDF using DVIPS" by Kendall Whitehouse.

  • "Acrobat PDF Files from TeX" by Y&Y, Inc.

Additionally, Dan Kartch's "siggraph" LaTeX2e class and the "acmconf" LaTeX 2.09 style are available for your use, and are available to download here.

Citations and Bibliographic References
Citations in the body of the paper should be bracketed numbers ("[1]") and all references gathered in a section at the end of document titled "References". The references should be alphabetized by the surname of the primary author, and titles of documents should be formatted with initial caps; for example, "Weaving Threads For The Web."

Specific information about reference formatting in SIGGRAPH papers can be found in the document "Citations and References in a SIGGRAPH Paper".

Abstract
The paper should have a short -- one to several paragraphs -- abstract as the first section of the paper, which may be excerpted for reference or promotional purposes.

Keywords
A list of relevant descriptors from the ACM Computing Classification System as well as a comma-separated list of descriptive keywords, should be included at the conclusion of the paper's abstract.

Images and Figures
All images and figures should be affixed to the camera-ready copy if they are not printed as part of the paper itself. Whenever possible, use a waxer or glue stick to affix images and figures. Use of rubber cement, two-sided tape or one-sided tape is strongly discouraged.

It is very important that you provide us with the highest possible quality illustrations. This will ensure that the illustrations will reproduce as well as possible. Photographic prints are highly recommended, especially for color illustrations. Prints from dye-sublimation are also recommended, but photographic prints are preferred over dye-sublimation prints. Color PostScript prints, thermal wax prints, and ink-jet prints are other accepted formats, though these will suffer image degradation in the production process, and are not recommended. Similarly, low-resolution images and figures (below 300 dpi) will not reproduce well, and are not recommended. Polaroid prints are not recommended. Glossy prints are recommended over matte-finish prints.

The captions for all illustrations should be printed on a black and white laser printer. Captions printed on a dye-sublimation device with images or figures will degrade significantly in the production process.

The electronic version of your accepted paper should include all images in the body of the document.

Video Submissions
Authors are requested to send six copies of videos accompanying papers for review. An effort should be made to include the segment in both PAL and NTSC on the same VHS tape, to ensure that it can be seen by all reviewers. Video tapes can be shown during presentations at the workshop.

For archival purposes of accepted papers, authors can submit a video clip electronically which will be put on the Hardware Workshop web page. Videos can be submitted in any (or all) of the following formats, depending on what makes the best technical fit for the material: